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Junior Facilities Coordinator

Job ID 18011523 Date posted 01/16/2019 Primary Location Warsaw-Warsaw-Poland
The Facilities (Junior) Coordinator provides day to day services related to Facilities Operations, which includes: building systems and services, life safety moves, adds, and changes (MACs), work orders, ergonomics, housekeeping, and other miscellaneous responsibilities. Ensures a high level of customer service while ensuring safety and legal obligations are met.

Primary Responsibilities

  • Maintains office appearance, functionality, and safety.
  • Provides a safe, clean, healthy environment for employees.
  • Identifies and communicates with property management regarding any issues that need resolution.
  • Completes each work order in a timely and efficient manner and ensures 100% customer satisfaction.
  • Provides new hires an ergonomic assessment of their work space within two weeks of start date.
  • Documents all ergonomic evaluations.
  • Carries out each requested move on time and ensures each new hire/contractor are setup with all requested requirements.
  • Inspects all work by vendors to ensure quality work was performed.
  • Monitors costs for work performed and the results of such work.
  • Approves and track all invoices; resolves payment issues, and ensure correct cost strings apply.
  • Contacts vendor regarding any payment discrepancies.
  • Maintains all signage and evacuation/shelter maps.
  • Monitors adherence to fire codes and safety hazards.
  • Responds to all facilities related emergencies and informs management as needed.
  • Ensures the company van is maintained and performs other duties as assigned.

Any combination of relevant education and experience and/or related professional designations/certifications in this field is highly desirable.


  • Minimum Required: Associate Degree


  • minimum 2 years' experience.

Essential Skills

  • Experienced in building maintenance in a corporate environment.
  • Knowledge of HVAC equipment, plumbing, power/electrical, sprinkler, life safety and emergency equipment, resolution skills.
  • Very good command of Polish and English.
  • Detail oriented, excellent communication skills, teamwork.
  • Ability to read blue prints, schematic drawings, and furniture configuration plans.
  • Microsoft Outlook, Word, Excel, Microsoft Project.

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