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Office Manager

Job ID 17011913 Date posted 02/09/2018 Primary Location Sydney-Sydney-Australia

The Office Manager is responsible for ensuring the effective running of a fast paced office environment. The Office Manager will be responsible for providing support to senior management, maintaining and improving office services and coordinating several office activities.

Primary Responsibilities

  • Acts as a local point of contact for all general telephone calls or visitors to the office, resolving, forwarding or escalating the issue as appropriate.
  • Sends notifications to office staff regarding office protocol and alert of potential visitors.
  • Ensures the office premises are effectively maintained, presenting an appropriate image to visitors at all times.
  • Assists in planning and organizing meetings/conference calls, including arranging accommodations and other logistics.
  • Provides support during meetings as required; prepares and takes dictation, minutes, agendas, notices and manages mailings of meeting agendas and supporting materials.
  • Provides support to senior management by notifying and escalating technical equipment issues to the IT department.
  • Ensures all IT related requirements and resources are working effectively, liaising with the IT Manager as appropriate.
  • Develops process to keep track of cost center and monthly review of cost center statement.
  • Identifies variances of actual to budget and provides regular updates to EVP.
  • Resolves questions and problems, independently taking or coordinating the appropriate action, referring only the most complex issues to higher levels.
  • Coordinates the office accounts. This includes keeping a log of all expenditure, petty cash etc.
  • Reconciles office bank statements and collates receipts.
  • Works with HR to assist in the coordination of the monthly payroll.
  • Partners with line managers to ensure the monthly accounting packages are completed and submitted to the designated accounting provider.
  • Assists the team in filing timely expense reports and ensures they are completed in a timely manner.
  • Performs other ad-hoc duties as required by the office or team as they arise.

Any combination of relevant education and experience and/or related professional designations/certifications in this field is highly desirable.


Essential Skills

  • Proven ability to work well under dynamic conditions with input from multiple managers.
  • Ability to interact and communicate appropriately and professionally with senior management.
  • Numerate/basic knowledge of bookkeeping.
  • Strong organization and planning skills.
  • Ability to prioritize own workload and manage multiple requests in a fast paced environment.
  • Ability to liaison and co-ordinate the activities of a geographically dispersed team.
  • Proven track record of strong office support/administrative experience.
  • Proficiency in Microsoft Word, Excel and PowerPoint.
  • Ability to maintain absolute confidentiality with regard to sensitive information.
  • Ability to build and maintain good relationships both internally and externally.
  • Ability to influence others to ensure that issues which have been raised are resolved.
  • Excellent problem solving skills � able to think through likely cause of problems before referring to others.
  • Team player.
  • Ability to work on own initiative with minimal supervision.
  • Attention to detail.
  • Ability to work in a culturally diverse environment.
  • Remote management skills preferred.

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